Academic Tips and Tricks

All the help you need for good essay writing

Making Beautiful Transcripts

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Making a well formatted transcript is not only visually neat and pleasing, but it also solves any issues of not being able to tell who’s speaking, and any problems of correctly showing overlapping speech.

This is a very badly formatted transcript. It is hard to see the speakers’ names and it is not clear at a glance what is speech and what isn’t (square brackets here indicate overlap)

very bad transcript

The first step to fixing this problem is adding a tab stop between the speaker name and what they are saying, just press this key:

tab-key

Then you get this, which is a bit better, but still has text going directly under someone’s name, this is not ideal as if overlap occurs in this problem zone (red circle) it will be hard to transcribe clearly:

bad transcript

To fix this, you need to add a hanging indent. It can be done two ways, via the ‘paragraph’ menu on the home tab, or by manually using the ruler. I’m going to show the ruler method as using the ruler allows changes to be made really quickly and easily. First, make the ruler visible:

enable ruler

Go to view, tick ruler, and the ruler appears. Next, select your text and drag the hanging indent across:

hanging indent

Then your transcript should look like this, with a clear gap between speaker name and text:

final result

This is perfect for many uses, but if your transcript would benefit from having line numbers, you can enable them here:

line numbers

And you’re done 🙂

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Author: Liz

Hi, I'm Liz. I like easy crafts, photography, cooking, lifestyle blogs and YouTube videos. I work as a part-time proofreader and am currently studying for a PhD in linguistics.

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